Three Reasons Why Every Company Should Use a Document Management System File cabinets are both outdated and a bit unreliable. And with so much to do in a workday, it is easy to misfile or neglect to secure a document at all. Here is how a document management system can help.
For Backup Purposes
Paper copies are great until they mysteriously go missing. As dramatic as that sounds, accidents happen every day, and some records can be tough or even impossible to regain. Utilizing document management solutions are a safe bet as they provide a platform that secures paperwork and provides backup copies in case of emergency.
To Save Storage Space
Lack of storage space is a problem in many workplaces. Yet, it is essential that some paperwork is kept on hand. Employing a document management system eliminates the need for countless file cabinets and over-crowded filing areas.
To Remain in Legal Compliance
Some documents have strict legal guidelines as to how they are filed and how long they can be kept. No matter how organized a business maintains its operations, adhering to these timelines and regulations can be quite difficult. However, failing to remain in legal compliance can lead to heavy fines and possible business closure. Fortunately, with the help of document management solutions, clients are able to set dates to have certain records automatically deleted so that nothing is held past its expiration date.
With OpenKM, there is no need to stress over misplaced documents as it provides their clients with a safe haven to store all of their vital records, protecting from any unforeseen issues.